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Birth Reflections Jersey is registered with the JOIC and JFSC.

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Privacy Notice
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Data Protection Privacy Notice

This notice explains what personal data (information) we hold about you, how we collect it, and how we use and may share information about you during your employment and after it ends. We are required to notify you of this information under data protection legislation. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’ or ‘privacy policy’) (the ‘Notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information about you.

This Notice also explain what your rights are in relation to any personal data about you that is processed by us.

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Who collects the information?

Katie Melyn, trading as Birth Reflections Jersey

 ‘Birth Reflections Jersey’ is a ‘data controller’ and gathers and uses certain information about you.

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Relevant Law

The way in which we process personal data is governed by data protection law, which includes the Data Protection (Jersey) Law 2018 (the ‘DPJL 2018’), the Data Protection Authority (Jersey) Law 2018 (the ‘Authority Law’) [and, where relevant, the General Data Protection Regulation (EU) 2016/679 (‘GDPR’)].

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Data protection principles

We will comply with the data protection principles when gathering and using personal information.

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What information

We process data in order to schedule and undertake birth debrief and support sessions.

The type of information we collect includes:

  • Your name, contact details (i.e. address, home and mobile phone numbers, email address) and emergency contacts (i.e. name, relationship and home and mobile phone numbers);

  • Any other information you may provide to Us including that which you provide by filling in the contact form on Our website

 

How we collect the information

We will collect information from you directly.

 

Why we collect the information and how we use it

We will typically collect and use this information for the following purposes:

  • To enter into client relationships and provide the services you have asked us to provide

We seek to ensure that our information collection and processing is always proportionate. We will notify you of any material changes to information we collect or to the purposes for which we collect and process it.

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How we may share the information

We will never sell your information or pass it to any third party for marketing purposes or for any other purpose unconnected with my business.

We may need to share some of the above information with other parties such as law enforcement agencies where considered necessary for me to fulfil legal obligations applicable to it.

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We may also disclose your personal data to third parties:

  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce any agreement with you; or

  • To protect our rights, property, or safety or that of our clients or any third party we interact with.

 

Other than as set out above, and save insofar as is necessary in order for us to carry out our obligations arising from any contracts entered into between us and you, we will not share your data with third parties unless we have procured your express consent to do so.

 

Where information may be held

Information is stored on secure systems provided by our third-party service provider within Jersey/the UK.

 

How long we keep your information

We keep your information for no longer than is necessary for the purposes for which the personal information was collected. 

 

Your rights

Under data protection legislation, you have various rights in connection with any personal data about you that is processed by us. These include rights to:

  • Access to your personal data and to certain other supplementary information that this notice is already designed to address;

  • Require us to correct any mistakes in your information which we hold;

  • Require the erasure of personal data concerning you in certain situations;

  • Receive the personal data concerning you which you have provided to Us in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations;

  • Object at any time to processing of personal data concerning you for direct marketing;

  • Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;

  • Object in certain other situations to our continued processing of your personal data;

  • Otherwise restrict our processing of your personal data in certain circumstances; and

  • Claim compensation for damages caused by our breach of any data protection laws.

Further information on those rights can be found on the website of the Jersey Office of the Information Commissioner: www.jerseyoic.org

If you would like to exercise any of those rights, please call, email or write to us. We are obliged to respond to your request.

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Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

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We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

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Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

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Our website may, from time to time, contain links to and from other websites including the websites of our clients or partners who have provided feedback or testimonials; industry-related websites such as Gov.je, or networking or social media websites such as Facebook and Instagram. If you follow a link to any of these websites, please note that these websites have their own privacy policies and terms of use and we do not accept any responsibility or liability for these policies and terms of use. Please check these policies before you submit any personal data to these websites.

 

How to complain

You can also complain to the Jersey Office of the Information Commissioner (JOIC) if you are unhappy with how we have used your personal data.

JOIC’s address: 

2nd Floor
5 Castle Street
St. Helier
Jersey
JE2 3BT
enquiries@jerseyoic.org
+44 (0) 1534 716530         

 

Changes to this Notice

We reserve the right to modify this notice at any time.

Last updated: 26.01.25

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